Features
Everything the account does, in detail, plus what we are still building. If you only read one, read stall detection — it is the reason the rest of it exists.
- Stalled
Northgate Logistics
JobApplied Mar 3day 24REQ-88142
Past your 21-day window
- Stalled
Cedar Row Apartments
RentalApplied Mar 22day 5APP-2291
Fee paid — worth a call
- Waiting
Valley Health Assistant
JobApplied Mar 19day 8
Check in on day 7 — done
- Moved
State contractor license
PermitApplied Mar 11day 16L-2024-70553
You set: In review
- Waiting
Riverside Community College
ProgramApplied Feb 28day 28
Committee meets Apr 15
The application list
One row per application, with the two facts that actually matter: the day you filed and how long it has been since.
You add an application by typing three things — where you applied, what for, and when — or by forwarding the confirmation email. From there it lives in one list with a status you set: waiting, heard back, need to follow up, interview scheduled, or closed.
The list sorts by urgency rather than by date added, so the applications that have been ignored longest sit at the top. Filters let you look at one category at a time, and search covers company names, reference numbers, and your own notes.
- A running day count on every application
- Sorted by what needs attention, not by what you added last
- Your own notes and next steps per application
- Filter by category, status, or how long it has been waiting
- Works the same for a job, a rental, a permit, or a program
- Export the whole list to CSV whenever you want
The confirmation vault
The reference number is the thing you need six weeks later and cannot find. It belongs with the application, not in your inbox.
Every application holds its own reference or case number, the portal or address you submitted through, any fee you paid and the date you paid it, and a list of the documents you sent. When a permit office asks for your case number, you read it off one screen.
This is also what makes a follow-up work. A message that opens with a date and a reference number gets a real answer. A message that says "I applied a while ago, not sure of the details" gets forwarded and forgotten.
- Reference, case, and requisition numbers in one place
- Which portal or email address you submitted through
- Application fees and the date you paid them
- A record of which documents you sent, and when
- Copy any value to your clipboard in one tap
- Pulled in automatically when you forward a confirmation email
Stall detection
The feature the whole product is built around. Not a generic reminder — a judgment about whether this particular application has waited too long.
A single timer is useless here, because the categories are nothing alike. Silence on a rental application for five days means the unit is probably gone. Silence on a scholarship for five days means the committee has not met yet. We hold a separate follow-up window for each type of application and measure yours against the right one.
Two thresholds per category. The first is where a check-in becomes reasonable — we suggest it, you decide. The second is where the application gets flagged as stalled, which is our way of saying that continuing to wait quietly is no longer the best use of your time.
- Per-category windows rather than one generic timer
- A suggested check-in point and a separate stalled threshold
- Every window editable per application
- Business-day counting for agencies that work that way
- Reminders you set yourself, for a date you choose
- Turn stall flags off entirely if you'd rather just keep the list
The default windows
These ship with the account. Each one is editable per application.
| Application type | We suggest a check-in | We flag it as stalled | Why |
|---|---|---|---|
| Job application | 7 days | 21 days | Most postings screen in batches during the first two weeks. Silence past three weeks usually means the req was filled, paused, or never real. |
| Job application, after an interview | 5 days | 12 days | You have a named contact and an implied timeline, so a short, specific nudge is both appropriate and expected. |
| Apartment or rental | 2 days | 5 days | Screening is fast and units go quickly. If you paid an application fee, you have a concrete reason to ask where it stands. |
| School, program, or scholarship | 14 days | 45 days | Committees meet on a calendar rather than on demand. The useful question is which cycle you are in, not whether you were rejected. |
| Permit or professional license | 10 business days | 30 business days | Most agencies publish a target processing time. Missing documents are the usual cause of a stall, and nobody will call to tell you. |
| Government benefit or service | 15 days | 30 days | Many programs have a statutory decision deadline. Knowing the day you filed is what makes that deadline enforceable. |
Our reasoning for each of these is written up in the guides.
Follow-up templates
Being told to follow up is not help. Being handed the message is.
Each flagged application comes with a draft written for that exact situation, with your dates and reference number already filled in. The tone is deliberately plain — you are asking a question, not apologizing for existing.
There is a second, firmer version for when the first goes unanswered, and a phone script for the categories where calling works better than email. You copy it, change whatever you want, and send it yourself from your own address. We never send anything on your behalf and we never contact the place you applied.
- Written per category — a permit office and a recruiter read differently
- Your dates and reference numbers filled in automatically
- A firmer escalation version if the first goes unanswered
- Phone scripts where a call beats an email
- Fully editable, sent by you from your own email
- We never contact anyone on your behalf
Email import
You already have a confirmation email for every application. Forward it and you are done.
Forward us any confirmation and we read the company name, the submission date, and the reference number out of the message, then create the application for you. You get a chance to correct anything we got wrong before it is saved. There is no per-user code to keep track of — we identify you by the address you send from, and you can verify more than one, so a work inbox or a second account works too. Your forwarding address is set up with your account.
Automatic update detection is in development and is not available yet. The plan is a mail filter we generate from your own list — the specific senders for the places you applied — which you paste into Gmail or Outlook once. Their replies would then reach us as they arrive, which is what would let us tell you an application moved before you read it yourself. We will never ask you to forward your whole inbox, and any such filter would only ever cover companies you added yourself.
- Forward from any verified address on your account
- Company, date, and reference number read from the message
- You confirm the details before anything is saved
- Forward several at once to backfill your history
- Verify a work address or second inbox alongside your main one
- Automatic update detection is in development, not live
- No inbox access of any kind — we only see what you send us
Virtual mailboxIn development
In development. A street address that receives your mail, scans it, and tells you it arrived — because a lot of decisions still come on paper.
Email and portals get the attention, but the categories where waiting hurts most still answer by post. Permit approvals and license certificates arrive as paper. Benefit determinations arrive as paper. So does the adverse action notice a landlord owes you when a screening report sinks your rental application — the one document that tells you which company reported what, and that you have a right to dispute it. Miss the envelope and you miss the clock on it.
The plan is a real street address you can put on an application. Mail addressed to you there gets the envelope scanned and logged against the matching application the day it arrives, and you get a text or an email saying so. From there you choose per item: open and scan the contents, forward it to your home, hold it, or shred it.
This is not available yet. It also has a hard requirement worth knowing about in advance: US mail-receiving services can only accept mail on your behalf once you have filed a USPS Form 1583 authorization with verified identification. That is a one-time step, but it is a real one, and it is the reason this cannot simply be switched on for an existing account.
- A street address you can use on applications
- Envelope scanned and logged the day it arrives
- Matched to the application it belongs to
- Text or email alert on arrival, using the same opt-ins as everything else
- Open and scan, forward, hold, or shred — your call per item
- Requires a one-time USPS Form 1583 authorization
- In development, not yet available
Notification settings
You decide whether we contact you at all, and how. Email, text, or neither — four independent switches, every one off until you turn it on.
Alerts come by email, by text, or both. Within each channel, Account Notifications and Marketing Messages are separate choices, which makes four switches in total. They are fully independent: turning one off never affects the others, and declining any of them changes nothing about your account or any application you have submitted.
Email is the default channel and needs nothing beyond the address you signed up with, so you never have to give a phone number to get alerts. Text is an addition on top, not a requirement. Before we use either, we confirm it belongs to you — a link for your email, a one-time code for your number. If you never confirm, we stop there.
Email alerts can carry more than a text can. Because your inbox already sits behind a password, an email can include the full list of what stalled and the follow-up draft itself, ready to send. A text deliberately carries none of that — only a note that there is something to look at.
- Email alerts with no phone number required
- Optional text alerts on top, if you want them
- All four opt-ins off by default
- Account and marketing kept as separate choices in each channel
- Email confirmed by link, mobile number by one-time code
- No personal details in any text we send
- STOP works on any text; HELP returns our contact details
- Unsubscribe link in every email, plus settings in your account
Message frequency varies based on activity on your account. Message and data rates may apply. Reply STOP to cancel, HELP for help.
You can take your list and leave
Export everything to CSV at any time — applications, dates, reference numbers, notes. Delete the account and your information comes out of our system. We would rather you stay because the product is useful than because leaving is annoying.
Where we stop
Worth knowing up front, so nothing about us is a surprise later.
We are not the place you applied.
We don't receive your application, review it, make decisions about it, or contact anyone on your behalf. We are the record you keep for yourself, on your side of the table.
We don't score or rank you.
There is no rating, no assessment, and nothing about you inferred from your list. We look at what you typed in and the calendar, and that is the whole model.
We don't charge you, and we don't sell your list.
The account is free with no paid tier, and we do not sell, rent, or share your information. See Pricing for how the company is funded.
Add your first application
The account is free and takes about a minute. If you want to see the whole flow first, How It Works walks through every step.